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Introduction
According to AfriNIC Policy Development Process policy , two (2) co-chairs shall be selected from the community to carry out the administrative functions of the policy development working group. At the ratification of the current policy during AfriNIC-13 in Johannesburg (https://lists.afrinic.net/pipermail/rpd/2010/001165.html), the co-chairs were appointed by the board pending elections.
The PDWG chairs are responsible for the following:
- Creating reports (summaries) of mailing list discussions in preparation for face
to face meetings.
- Chairing the meeting sessions and declaring consensus.
- Creating post-meeting policy report and posting to the mailing list.
- Sending notifications of Last Call and evaluating consensus or not thereof.
- Writing report to the board to recommend ratification of policy proposals that gained consensus.
- Evaluating emergencies that necessitate varying the normal policy development process.
(A) Election Process
- Eligibility for co-Chair of the PDWG
Every year one PDWG chair is elected for a term of two (2) years. The candidate must be a natural person residing in a country from the AfriNIC service region.
A person may only nominate one candidate. In case of multiple nominations by the same person, only the last nomination will be considered valid. Self-nominations will be allowed but in such case the nomination must be backed by at least two AfriNIC members in good standing.
AfriNIC or other RIRs’ staff cannot nominate candidates nor be nominated.
- Eligibility to Vote
Any one from the AfriNIC community present at the face-to-face meeting who met the following criteria:
- They have registered for the meeting (Meeting Badge as proof).
- They reside in a country within AfriNIC service region.
- They are not staff of AfriNIC.
Should ballots be used, they will be distributed at Registration desk on the day of the elections. All votes must be cast in person and proxy voting is not allowed for the PDWG chairs election.
(B) Election time lines:
The PDP-MG co-chairs election will be run with the following time-lines:
| Event |
Date |
Countdown |
| Call for Nominations |
04-May-11 |
- 35 |
| Close of Nominations |
16-May-11 |
- 23 |
| Evaluation of Nominations |
17-May-11 |
- 22 |
| Publication of slate/Start of comments period |
20-May-11 |
- 19 |
| End of comments period |
04-Jun-11 |
- 4 |
| Voting and results |
08-Jun-11 |
0 |
(C) How to Nominate:
Nomination must be submitted to NomCom2011[at]afrinic.net with the following information:
- Nominator (Full Name):
- Nominee (Full Name):
- Organisation (or Affiliation):
- Current Position:
- Physical address:
- E-mail address:
- Phone number:
- Fax number:
- Country of Residence:
Secondment: :
1. (Name, e-mail address, Organisation)
2. (Name, e-mail address, Organisation)
(Candidate must provide two valid references that the NomCom could contact for further
information and background check)
-------------------------------------------------------------------------
Brief statement explaining the candidate's background and motivation
(Not more than 400 words):
[A copy of candidate’s Resume and a picture will be requested and used for publication] |
(D) Nomination Verification
- AfriNIC staff liaison to the NomCom shall verify that all nominations were submitted within the given period and includes all the required information.
- The chair of the NomCom shall then notify nominees and the nominator of the reception of the nomination. The nominee should at the same time be asked for confirmation of intent to run for the seat.
- Ineligible nominations are rejected and the nominator and nominee are notified separately.
(E) Finalising the Slate of Candidates
The NomCom shall review all completed nominations to verify that the nomination process is followed and shall review the nominations to determine that all nominees meet the general criteria for a member of the PDWG chair. The NomCom may decide to conduct interviews or further background checks on candidates using any means decided upon by the NomCom chair who will however provide a report to the staff and the NomCom. The chairman of the NomCom shall then forward the slate of candidates to the AfriNIC staff for publication.
(F) Notification of Candidates
The CEO of AfriNIC sends the final slate of candidates, via e-mail to the following mailing lists:
- announce[at]afrinic.net,
- members[at]afrinic.net
- members-discuss[at]afrinic.net.
The candidate list and biographical information is simultaneously posted on the Election section of the AfriNIC website. The website will provide an online channel for anyone to voice support for any candidate during the open comment period.
All candidates shall be given the opportunity to present themselves to the community in a brief speech during the face-to-face meeting. The community may also direct questions to the candidate during the open comment period. These questions must be addressed to the NomCom and discussed on the rpd mailing list.
(G) Voting
The PDWG chair election shall take place as scheduled on the meeting agenda (see http://meeting.afrinic.net/afrinic-14/index.php/the-meeting/agenda for specific time). Voting shall be by simple show of hands.
(H) Vote Counting and Announcement of Election Results
The CEO, Chair, and Co-Chair of the NomCom present during the face-to- face meeting and two (2) or three (3) volunteers from the other RIRs present in cooperation with AfriNIC Legal Counsel, shall count the votes to determine the winners.
The candidate with the highest number of votes shall win a two year term and the second highest number of votes shall win the one year term.
The Chair of the NomCom shall announce the election results after the vote count with the vote detail for only the elected candidates.
The CEO shall send the final result via e-mail to
- announce[at]afrinic.net
- rpd[at]afrinic.net
- members- discuss[at]afrinic.net.
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