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ASO AC Election Process & Guidelines

 

The ASO Address Council consists of members of the NRO Number Council. It is responsible for the organizational roles of:

  1. Undertaking a role in the global policy development process
  2. Providing recommendations to the Board of ICANN concerning the recognition of new RIRs, according to agreed requirements and policies as currently described at http://www.icann.org/icp/icp-2.htm
  3. Defining procedures for selection of individuals to serve on other ICANN bodies, in particular on the ICANN Board, and implementing any roles assigned to the Address Council in such procedures.
  4. Providing advice to the Board of ICANN on number resource allocation policy, in conjunction with the RIRs.
  5. Developing procedures for conducting business in support of their responsibilities, in particular for the appointment of an Address Council Chair and definition of the Chair’s responsibilities.

Please read through the ASO-AC MoU at http://aso.icann.org/documents/memorandum-of-understanding/ for details.

 


 

1. Eligibility

Open to individuals residing within the AFRINIC service region. Self-nominations are permitted and must be supported by two AFRINIC members in a good standing.

A person (representing an AFRINIC member organization in good standing) may only nominate one candidate. In case of multiple nominations by the same person, only the last nomination will be considered valid. AFRINIC or other RIR staff cannot nominate candidates nor be nominated.

- Who can vote?

Any one from the AFRINIC community present at the face-to-face meeting who meets the following criteria:

  • Has registered to attend the meeting (must present the meeting badge as proof),
  • Resides in a country within the AFRINIC service region and
  • Is not AFRINIC staff.

Ballots for the vote are to be distributed at meeting registration desk.

- Voting by Proxy

Proxy voting is not allowed for the NRO-NC representative election.

 



2.  Election timelines

The NRO NC election will be run with the following time-lines:

When? What? Date
D-60 Nominations commence 29/09/2014
D-40 Nomination deadline - Evaluation of nominees starts 19/10/2014
D-35 Publication of candidates - Start of the comment period 24/10/2014
D-5 Close of comment period 23/11/2014
D-0 Election Day 28/11/2014

 


 

3. How to Nominate

Nominations should be submitted online here or by e-mail to nomcom2014 [at] afrinic.net with the following information:

  • Nominator (Full Name):
  • Nominee (Full Name):
  • Organisation (or Affiliation):
  • Current Position:
  • Physical address:
  • E-mail address:
  • Phone number:
  • Fax number:
  • Country of Residence:

Secondment: :
1. (Name, e-mail address, Organisation)
2. (Name, e-mail address, Organisation)

(Candidate must provide two valid references that the NomCom could contact for further information and background check)

-------------------------------------------------------------------------

Brief statement explaining the candidate's background and motivation
(Not more than 400 words):

A copy of candidate’s Resume and a picture will be requested and used for publication

 


 

4. Nomination Verification

  1. AFRINIC Staff liaison to the NomCom shall verify that all nominations were submitted within the given period and includes all the required information.
  2. The Chair of the NomCom should notify nominees and the nominator of the reception of the nomination.
  3. The Nominee should at the same time be asked for confirmation of intent to run for the seat. Ineligible nominations are rejected and the nominator and nominee are notified separately.



 

5. Finalising the Slate of Candidates

The NomCom shall review all received nominations to verify that the nomination process was followed. They shall then review the nominations to ascertain that all nominees meet the general criteria for an NRO-NC member. The NomCom may decide to conduct interviews or perform further background checks on candidates. The Chair of the NomCom shall decide the means to be used for such further evaluation. However a report must be provided to the staff and the NomCom. After the Nomcom concludes the evaluations, the Chair of the NomCom shall then forward the slate of candidates to the AFRINIC staff liaison for publication on the website.

 


 

6. Notification of Candidates

The AFRINIC staff liaison shall send the final slate of candidates, via e-mail to

  • announce[at]afrinic.net,
  • members-discuss[at]afrinic.net.

The candidate list and biographical information will be simultaneously posted on the Election section of the AFRINIC website. The website will provide an online channel for anyone to voice support for any candidate during the open comment period.

During the open comment period, the community may also direct questions to the candidates . These questions must be addressed to the NomCom and discussed on the members-discuss mailing list.

 


 

7. Voting

Voting shall be anonymous and done by secret paper ballot. Voters may mark one candidate on each ballot paper. Each mark will be equal to one vote. Marking more than one candidate on a ballot voids that ballot and it shall not be counted.

Elections will be closed as soon as the last meeting participant present in the meeting room casts his/her vote. Victory shall be by simple majority and in the case of a tie, a second round of voting shall be called. Only the candidates that tied in the previous round are eligible for the subsequent round. This shall continue until one candidate receives a clear majority of the votes.

 



8. Vote Counting and Announcement of Election Results

The CEO, Chair, and Co-Chair of the NomCom present during the face-to- face meeting and two (2) or three (3) volunteers from the other RIRs present in cooperation with AFRINIC Legal Counsel, shall compile the votes to determine the winners.

The Chair of the NomCom announces the election results after the vote count with the vote detail for only the elected candidates.

The CEO shall send final results via e-mail to all AFRINIC members, and to the following lists:

  • announce[at]afrinic.net
  • rpd[at]afrinic.net

The result will be simultaneously posted on the AFRINIC website. 

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