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PDWG election process

 

According to the AFRINIC Policy Development Process (PDP), two (2) co-chairs shall be selected from the community to carry out the administrative functions of the Policy Development Working Group (PDWG).

The PDWG chairs are responsible for:

  • Creating reports (summaries) of mailing list discussions in preparation for face-to-face meetings.
  • Chairing meeting sessions and declaring consensus.
  • Creating post-meeting policy reports and posting them to the mailing list.
  • Sending Last Call notifications and evaluating consensus or not thereof.
  • Writing reports to the board to recommend ratification of policy proposals that have attained consensus.
  • Evaluating emergencies that could necessitate varying the normal PDP.

 

1. Election Information


1 Duration of Term

PDWG Co-Chairs are elected to serve for two-year staggered terms according to the AFRINIC region Policy Development Process.

 

2 Candidate Eligibility

The candidate must:

  • Be a natural person residing in a country from the AFRINIC service region.
  • Not be a staff of AFRINIC or any other Regional Internet Registry (RIR).

 

3 Eligibility to Vote

Voting is open to anyone from the AFRINIC community present at the face-to-face meeting that meets the following criteria:

  • Has registered for the meeting (and possesses the Meeting Badge as proof).
  • Resides in a country within AFRINIC service region.
  • Is not a staff member of AFRINIC or another RIR.

 



2. Election time lines

The election will be run according the following schedule, counting down to election day.

Activity Countdown
Call for Nominations - 35
Close of Nominations - 23
Evaluation of Nominations - 22
Publication of slate/Start of comments period - 19
End of comments period - 4
Election & Results 0

 


 

3. Nomination

A person may only nominate one candidate. In case of multiple nominations by the same person, only the last nomination will be considered valid. Self-nominations will be allowed but must be backed by at least two AFRINIC members in good standing. AFRINIC or other RIR staff cannot nominate candidates nor be nominated

Nominations must be submitted to nomcomYYYY at AFRINIC.net (YYYY is the year during which an election is held. Example: nomcom2013 at AFRINIC dot net).

 

 


 

4. Verification of Nominations

  • AFRINIC staff liaison to the NomCom shall verify that all nominations were submitted within the given period and includes all the required information.
  • The chair of the NomCom shall then confirm receipt of the nomination to the nominees and the nominators. The nominees shall at the same time be asked for confirmation of intent to run for the seat.
  • In case of ineligible nominations that are rejected, nominators and nominees are notified separately.

 


 

5. Finalising the Slate of Candidates

The NomCom shall review all completed nominations to verify that the nomination process is followed and shall review the nominations to determine that all nominees meet the general criteria for a PDWG chair. The NomCom may decide to conduct interviews or further background checks on candidates using any means decided upon by the NomCom chair who will however provide a report to the staff and the NomCom. The chair of the NomCom shall then forward the slate of candidates to AFRINIC staff for publication.



 

6. Notification of Candidates

The AFRINIC CEO or mandated representative sends the final slate of candidates, via e-mail to the following mailing lists:

  • announce[at]AFRINIC.net,
  • rpd[at]AFRINIC.net
  • africann[at]AFRINIC.net.

Candidate lists and biographical information is simultaneously posted on the Election section of the AFRINIC website. The website provides an online channel for anyone to voice support for any candidate during the open comment period.

All candidates shall be given the opportunity to present themselves to the community in a brief speech during the face-to-face meeting. The community may also direct questions to the candidate during the open comment period. These questions must be addressed to the NomCom and discussed on the appropriate mailing list.



 

7. Voting

Voting shall be by simple show of hands.

Should ballots be used however, they will be distributed at the meeting Registration Desk on the day of the elections, must be cast in person and proxy voting shall not be allowed.



 

8. Vote Counting and Announcement of Election Results

The CEO and NomCom Chair as well as two (2) or three (3) volunteers from the other RIRs present in cooperation with AFRINIC Legal Counsel, shall count the votes to determine the winners.

The candidate with the highest number of votes shall win a two-year term and the second highest number of votes shall win the one year term.

The Chair of the NomCom shall announce the election results after the vote count with the vote detail for only the elected candidates.

The CEO shall send the final result via e-mail to

  • announce[at]AFRINIC.net
  • rpd[at]AFRINIC.net
  • africann[at]AFRINIC.net.
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