- How your Personal Information is collected and used
- Protecting your Information
- Data sharing and Transfer
- Accessing and changing your Information
- Changes to this privacy statement
- Questions or suggestions
2) How your Personal Information is collected and used
AFRINIC collects personal information for the following reasons:
- to support Internet resource requests
- for account and billing purposes
- to administer meetings, training events, and other communication activities (such as mailing lists and the MyAFRINIC portal)
- to monitor network performance
- for recruitment
- for surveys, polls or elections
Each of these purposes is described below
2.1 Data used to support resource requests
Internet addresses are public resources. To ensure that these resources are managed responsibly, AFRINIC must collect a range of information including:
- Documentation of network infrastructure, plans, and customer details which demonstrate the need for addresses requested; and
- Personal information of people authorised by an organisation to request resources and maintain database entries.
AFRINIC collects such information from text forms that are submitted by email; web forms, on either the main AFRINIC website or the MyAFRINIC web portal; from general correspondence by phone, email, post, and fax; and from face-to-face meetings. AFRINIC uses this information to evaluate resource requests and administer member accounts. It may store some or all of this information for archival purposes, for tractability and for the purposes of validating or auditing resource allocations in future.
Some of the personal information you provide may be publicly registered in the AFRINIC WHOIS Database. This is limited to contact details relating to the allocation of specific public Internet resources. Please note that in relation to the network contact details, the AFRINIC WHOIS Database allows organisations to register "role objects" in place of personal details.
2.2 Data used for account and billing purposes
The AFRINIC Secretariat collects organisational and personal information for billing and account administration purposes. All AFRINIC members are required to provide an email address that will be included on a mailing list for membership-related announcements. This does not need to be a personal email address. AFRINIC does publish the names and URLs of AFRINIC member organisations on its main website but does not publish personal details relating to those members.
2.3 Data used for meetings, training, and communication activities (such as mailing lists and the MyAFRINIC portal)
In order to administer meetings, training sessions, and public discussion lists, it is necessary for AFRINIC Ltd to use registration forms and voluntary subscription procedures to collect the required information.
The information gathered by registration forms is used to help plan and conduct public meetings and training sessions. AFRINIC archives registration details to help plan future events and develop services. The information gathered by mailing list subscription procedures is used only in the mailing lists you specify.
AFRINIC provides simple online tools to allow you to manage your own subscription status on mailing lists.
Certain events such as AFRINIC meetings require photography and videography and such media may be used in AFRINIC publications or on the AFRINIC website. AFRINIC always takes necessary steps to inform event attendees that photography and videography may take place.
2.4 Data used to monitor network performance
AFRINIC logs certain technical data from visits to AFRINIC websites in order to analyse how the online services are used and how they perform. This is needed to maintain and develop services. No attempt is made to personally identify people who browse these websites, or build profiles of their browsing patterns.
In cases where AFRINIC online services are abused or attacked, AFRINIC may use the logged information to investigate the incidents or to deny further access to those responsible. AFRINIC does use "cookies". If you agree, the file is added and the cookie helps analyse Web traffic or assists with the provision of services. You can choose to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. If you set your browser to warn you before accepting cookies, you will receive a warning message with each cookie. If you set your browser to reject cookies you may not be able to use some services on various sites.
2.5 Data used for recruitment