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Policy Development Process in the AfriNIC service region - AFPUB-2010-GEN-001

Ref. Name AFPUB-2009-GEN-001
Status

Proposal-Draft

Date 09 Dec 2009
Author(s) S. Moonesamy
Policy Affected AFPUB-2008-GEN-001
 
TOC

Incentive:

The objective of this proposal is to create a policy development process in the AfriNIC service region based on three principles: openness, transparency and fairness.

The procedures described in this document are designed to be fair, open and objective and are intended to:

(i) provide ample opportunity for participation and comment by all interested parties;

(ii) establish widespread community consensus.

These procedures adopt generally accepted practices and provide the flexibility to adapt to a variety of circumstances that can occur in a process.

1.) Introduction

This document describes the AfriNIC Policy Development Process (PDP).

The policies are documented community decisions that directly determine the rules by which AfriNIC manages and administers Internet number resources.

2.) Scope

Internet number resource policies are distinctly separate from AfriNIC general business practices and procedures. General business practices and procedures are not within the purview of the Policy Development Process.

3.) Policy Development Principles

All policies are developed by the Internet community following three principles: openness, transparency and fairness.The community initiates and discusses the proposals. Once the draft policy has the consensus of the community, it is recommended to the AfriNIC Board of Directors for adoption as a policy.

3.1 Openness

All policies are developed in an open forum in which anyone may participate. There are no qualifications for participation.

3.2 Transparency

All aspects of the Policy Development Process are documented and publicly available via the AfriNIC website. The discussions are publicly archived. All procedures that are developed to implement the policy are documented by AfriNIC and are publicly available.

3.3 Fairness

The policies are to ensure fair distribution of resources and facilitating the operation of the Internet.

Actions are taken within a reasonable period of time.

4.) Policy Development Working Group

The Policy Development Working Group (PDWG) discusses about the proposals. Anyone may participate via the Internet or in person. The work is carried out through the Policy Development Process mailing list (PDPML) and the Public Policy Meeting (PPM).

The Policy Development Working Group may have two or more Chairs to perform the administrative functions of the group. The Working Group Chairs will be chosen by the community during the Public Policy Meeting for a two-year term. The term ends during the first Public Policy Meeting meeting corresponding to the end of the term for which they were appointed. At the time this policy is adopted, one of the Working Group Chairs will be appointed for a one-year term.

If the Working Group Chair is unable to serve his or her full term, the AfriNIC Board of Directors may, at its discretion, immediately select a replacement to serve the remainder of the term. If the Working Group Chairs are unable to attend the Public Policy Meeting, the Working Group shall nominate a Chair for the session.

5.) Policy Development Process

Policy proposals can be submitted to the Policy Development Working Group Chair or the Policy Development Process mailing list. AfriNIC will provide administrative support and assist the author(s) in drafting the proposal, if requested. AfriNIC shall also provide relevant facts and statistics.

5.1 Draft Policy

During the development of a policy, draft versions of the document are made available for review and comment by publishing them on the AfriNIC website. The document shall include the information mentioned in Appendix A. Each draft policy is assigned a unique identifier by AfriNIC. The website shall also contain the version history and the status of all proposals.

The draft policy shall be available for review for at least four weeks. The author(s) shall make the necessary changes to the draft policy according to the feedback received from the community. The Working Group Chair(s) may request AfriNIC to provide an analysis, technical, financial, legal or other, of the impact of the draft policy.

5.2 Public Policy Meeting

The draft policy is placed on the agenda of the next Public Policy Meeting. The agenda of the meeting shall be announced on the Policy Development Process mailing list at least two weeks prior to the meeting. No change can be made to a draft policy within one week of the meeting. This is so that a stable version of the draft policy can be considered at the meeting. The Chair(s) determines whether rough consensus has been achieved. The draft policy may be sent back to the Policy Development Process mailing list for discussion if there are objections to the proposal.

The Chair(s) shall publish the minutes of proceedings of the Public Policy Meeting not later than three weeks after the meeting.

5.3 Last Call

A final review of the draft policy is initiated by the Working Group Chair(s) by sending an announcement to the Policy Development Process mailing list. The Last Call period shall be at least two weeks. The Working Group Chair(s) shall evaluate the feedback received during the Public Policy Meeting and during this period and decide whether consensus has been achieved.

5.4 Approval

The Working Group Chair(s) shall recommend the draft policy to the AfriNIC Board of Directors for approval if it has the consensus of the Policy Development Working Group. The recommendation shall include a report of the discussions during the Public Policy Meeting and the Last Call. The AfriNIC Board of Directors may not disapprove a draft policy, but if it has concerns about a draft policy, it may refer it back to the Policy Development Working Group, together with an explanation, for further work.

5.5 Implementation

The adoption and implementation date of the policy is announced on the Policy Development Process mailing list.

6.) Conflict Resolution

A person who disagrees with the actions taken by Chair(s) shall discuss the matter with the Working Group Chair(s) or with the Working Group. If the disagreement cannot be resolved in this way, the person may file an appeal with the AfriNIC Board of Directors. The appeal must be submitted within two weeks of the public knowledge of the decision. The AfriNIC Board of Directors shall issue a report on its review of the complaint to the Working Group. The AfriNIC Board of Directors may direct that the Chair(s) decision be annulled if the Policy Development Process has not been followed.

Anyone who has attended at least two of the last ten AfriNIC meetings may request the recall of a Working Group Chair at any time, upon written request with justification to the AfriNIC Board of Directors. The Board shall appoint a Recall Committee comprising five persons from the Working Group, excluding the person requesting the recall and the Working Group Chairs, using a random selection process. The Recall Committee shall investigate the circumstances of the justification for the recall and determine the outcome.

7.)Varying the Process

The process outlined in this document may vary in the case of an emergency. Variance may be requested by the AfriNIC Board of Directors and is for use when a one-time waving of some provision of this document is required. There must be an explanation about why the variance is needed. The review period, including the Last Call, shall not be less than four weeks. If the AfriNIC Board of Directors adopts the policy, it must be presented at the next Public Policy Meeting for reconsideration.

8.) Appendix : Draft Policy Template

The Draft Policy shall include:

1. Unique identifier (assigned by AfriNIC)

2. Draft Policy Name

3. Author(s)
(a) Name
(b) Email address

4. Draft Policy Version
5. Submission Date
6. Changes to existing policies (updates, obsoletes)
7. Summary of proposal
8. Proposal

History
11.03.2010 Author posts version 4. New reference now AFPUB-2010-GEN-004
11.03.2010 Author posts version 3 to mailing list. New reference now AFPUB-2010-GEN-003.
23.03.2010 Author posts updated version to mailing list. New reference now AFPUB-2010-GEN-001
19.01.2010 Author posts a change to incentive section
10.12.2009 Policy first proposed by direct submission to rpd mailing list and discussions commence
 
Previous Versions
  1. AFPUB-2009-GEN-001
  2. AFPUB-2010-GEN-001
  3. AFPUB-2010-GEN-003

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