Board Meetings and Resolutions 2020

Date Resolution Minutes
January

 

February
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August  
September
October  

 

Resolution 202001.546

WHEREAS the existing fee structure does not provide for the implementation of the policy for "IPv4 Exhaustion Phase II"

RESOLVED to create a "Mini" and a "Micro" category for LIR membership

RESOLVED to amend the fee structure as per the table below: 

 

Category  Allocation Size (IPv4) Allocation Size (IPv4 Annual Membership Allocation Fee
 Micro   /24 - </23  USD 1000  USD 1000
 Mini   /23 - </22   USD 1200   USD 1350

  

Resolution 202001.547

WHEREAS the Board has reviewed the AFRINIC Election Processes and Guidelines;

RESOLVED to adopt the new Election Processes and Guidelines as amended

 

Resolution 202002.548

The Board approved the minutes of the Board meetings held on 30 November and 1 December 2019 with amendments.

 

Resolution 202002.549

WHEREAS there is a need to appoint four members to the Nomination Committee 2020 in terms of article 9 of the Bylaws;

WHEREAS persons domiciled in Central Africa, Eastern Africa and the Indian Ocean sub-regions are not eligible in terms of article 9.1 of the Bylaws;

WHEREAS the Board wishes to appoint three community volunteers and one Board Member from the Western Africa, Southern Africa and Northern Africa sub-regions;

WHEREAS several volunteers from the community expressed an interest;

RESOLVED to appoint Mark Elkins, Caleb Olumuyiwa Ogundele and Dr Ousmane Ly to the Nomination Committee 2020 as community representatives;

RESOLVED to appoint Dr Adewale Adedokun to the Nomination Committee as the Board representative.

 

Resolution 202002.550

Whereas a recent internal audit has revealed substantial malversation committed in the allocation of IP Resources;

Whereas the matter has been reported to the Central CID of the local Police Force for investigation;

Whereas the audit has also revealed that there is the possibility of an international ramification with respect to the fraud on number resources;

Resolved to cooperate with relevant international law enforcement agencies with respect to the fraud on number resources.

 

Resolution 202002.551

WHEREAS AFRINIC’s former Director, Finance & Accounting was, during the course of his tenure, eligible to a credit card facility and that the latter is no longer an employee of the company;

WHEREAS, in view of the recent appointment of its Chief Executive Officer (“CEO”) and the newly designated Interim Director, Finance & Accounting, it is advisable to obtain in favour of both the said officer's such credit card privileges for the purposes of charging certain expenses relative to the business affairs of AFRINIC;

IT IS THEREFORE RESOLVED AS FOLLOWS:

That Management proceeds forthwith with the cancellation of the credit card facility previously obtained in the name its former Director, Finance & Accounting;

That its CEO applies for and obtains a Corporate Credit Card from the State Bank of Mauritius with a credit limit not exceeding 500,000 MUR;

That the current Interim Director, Finance & Accounting also apply for and obtain a Corporate Credit Card from the State Bank of Mauritius with a credit limit not exceeding 150,000 MUR and which facility shall continue for the duration of the said acting-ship;

That both the aforementioned officers be authorized to charge on their respective credit card account such expenses that are reasonably related to carrying out the business of AFRINIC as well as to procure the payment of such proper charges as they fall due; and

That the Internal Auditor is directed to monitor, from time to time, the aforesaid accounts.

 

Resolution 202002.552

WHEREAS the proposed policy 'Multihoming not required for ASN Proposal AFPUB-2019-ASN-001-DRAFT04' has passed through the Policy Development Process;

WHEREAS the proposed policy 'Adjusting IPv6 Policy Proposal AFPUB-2019-IPv6-002-DRAFT01' has passed through the Policy Development Process;

WHEREAS the Policy Development Working Group’s Chairs have referred to the proposed policies to the Board for ratification;

RESOLVED that the policies are ratified by the Board.

 

Resolution 202005.553

Whereas Clause 18.1 al-2 of the Bylaws provides, inter-Alia, that Directors shall be entitled to be reimbursed for reasonable out-of-pocket expenses as determined by the Board from time to time, incurred in the fulfilment of their duties towards the Company or otherwise in connection with the business of the Company;

Whereas, due to the COVID-19 pandemic, the Board has noted that a few of the Directors have had to disburse additional and unprecedented communication expenses as a consequence of some of the current confinement period as well as due to their respective area (or country) of residence;

Considering the above and to ensure the uninterrupted performance of the Board’s activities, Strategic Plan development including committee meetings

RESOLVED that:

  1. the Directors be exceptionally paid an amount not exceeding 200 USD monthly for such claims made in respect of Internet/Communication Allowance for the period starting 01 March 2020 up to 30 September 2020 or until such period as the Board may decide from time to time in the light of the evolution of the COVID-19 pandemic;
  2. the Board may review (from time to time) the aforesaid quantum payable( i.e USD 200 ) to its directors when it deems it warranted.

 

Resolution 202006.554

The Board approved the minutes of the Board meetings held on 12 and 19 February2020with amendments

 

Resolution 202006.555

The Board approved the minutes of the Board meetings held on 20 March 2020 with amendments.

 

Resolution 202006.556

WHEREAS the Finance Committee has proposed the Contingency policy;

RESOLVED to approve the document;

RESOLVED that the policy shall take effect from the date of this approval

 

Resolution 202006.557

*RESOLVED*to authorize the CEO to sign the addendum to the NRO Memorandum of Understanding – Internet Number Registry System Joint Project Agreement Addendum (NRO INRS JPAA) on behalf of African Network Information Centre Ltd.

 

Resolution 202006.558

WHEREAS Management has identified a pressing need for the RPKI project to be expedited;

WHEREAS the 2020 Capex budget has a provision for the MyAfrinic v2 project and renewal of infrastructure.

WHEREAS Management has reported that the MyAfrinic v2 project has been delayed and the RPKI project can be accommodated

WHEREAS Management recommends that the budget allocated for MyAfrinic v2 project and a portion of the Infrastructure project should be reallocated to the RPKI project,

WHEREAS Management has finalized a proposal for the RPKI project totalling USD 71,217

RESOLVED to reallocate a sum of USD 71,217 from the Capital Expenses budget and, where applicable, from the Infrastructure budget to the RPKI

 

Resolution 202006.559

It is RESOLVED:

1. BANK SIGNATORIES

THAT *the present bank signatories be revoked.

THAT *the following persons be appointed bank signatories of the Company with accounts held at the Mauritius Commercial Bank Ltd:

 

Name

Position

Category

 

Mr Christian Domilongo BOPE

AFRINIC Board Chairperson

A

 

Mr Subramanian Moonesamy

AFRINIC Board Vice-Chairperson

A

 

Mr Eddy Mabano KAYIHURA

Chief Executive Officer

A

 

Mr Nirmal MANIC

Chief Accountant

A

 

Mr Yavisht TOOLSEEYA

HR & Administration Manager

B

 

THAT the mode of signatures of the Company, for all bank transactions be *EITHER* two “*A”* Signatories *OR* One “*A”* Signatory and One “B” Signatory; with the exception of the Cash Reserves Accounts which shall require THREE signatories namely: Mr Eddy Mabano

KAYIHURA, Mr Nirmal Manic and Mr Christian Domilongo BOPE OR Mr Subramanian Moonesamy.

THAT the above-mentioned signatory persons be authorised to act in accordance with the Company authorisation policy except for any transaction in excess of US$ 100,000/- or equivalent in any other currency, must be approved by the Board.

THAT the above persons are authorised to sign on any acts and deeds of the company.

 

2. INTERNET BANKING ACCESS

It is RESOLVED:

THAT the present Internet banking access is revoked.

THAT the following be granted access rights to our Internet Banking facilities as per roles as indicated.

 

Name

Role

Initials

 

Mr Christian Domilongo BOPE

Initiate/View/Authoriser

All Accounts held with MCB

 

Mr Eddy Mabano KAYIHURA

Initiate/View/Authoriser

All Accounts held with MCB

 

Mr Subramanian Moonesamy

Initiate/View/Authoriser

All Accounts held with MCB

 

Mr Yavisht TOOLSEEYA

Initiate/View/Authoriser

All Accounts held with MCB

 

Mr Nirmal MANIC

Initiate/View/Authoriser

All Accounts held with MCB

 

Mr Ganessen GURUNADEN

Initiate/View

All Accounts held with MCB

 

THAT the Company Secretary be instructed to inform the Company’s bankers of the above relevant policies and resolutions.

 

Resolution 202006.560

WHEREAS*the financial statements for the year ended 31 December 2019 have been prepared and audited;

WHEREAS*the Board is expected to approve the financial statements before the auditors sign their report;

RESOLVED*that the Board approves the financial statements for the year ended 31 December 2019;

RESOLVED*that Mr. Eddy M. Kayihuraas Chief Executive Officer and Dr. Christian D. Bope as Chairman be and are hereby authorised to sign the Financial Statements on behalf of the Board;

RESOLVED that Mr. Eddy M. Kayihuraas Chief Executive Officer and Dr. Christian D. Bope as Chairman of the Board be and are hereby authorised to sign the Letter of Representation associated with the Financial Statements.

 

Resolution 202006.561 AVC

WHEREAS on 30 June 2020, NOMCOM provided the Board with a list of nominations, including 10 nominations for four open Board seats, 1 nomination for one open Governance Committee seat, 8 nominations for one PDWG co-Chair seat, and 3 nominations for one NRO ASO AC seat;

WHEREAS the Board is required to approve nominations to Board seats and Governance Committee seats; 

WHEREAS the Board is not required to approve nominations to PDWG Chair or NRO ASO AC seats; 

RESOLVED to approve all the Board and Governance Committee nominations, subject to NomCom eliminating any that do not satisfy requirements set in the election guidelines, AFRINIC Bylaws, or other relevant documents.

 

Resolution 202007.562 AVC

WHEREAS (1) Article 8.2 (iv)of AFRINIC’s bylaws provides as follows

The membership of a Resource Member shall terminate…8.2 (iv)- membership fees or any other sum payable by the Resource Member to the Company remaining unpaid for a period of three (3) months after the due date of payment (subject to the Board deciding otherwise;

or… 

(2) AFRINIC Fees Schedule provide for – (Billing Timeline) the application of a late fee payment ranging from 5% to 15% (3) it is widely admitted that the Covid-19 pandemic has had an adverse impact on the financial operations of members leading to a temporary incapacity to effect timely payment of membership fees

RESOLVED To provide an ad-hoc financial relief to those members which were late in their debt in terms of

(1) an extension of the 5% late payment penalty starting from 15 March 2020 to 20 August 2020.

(2) From 21 August 2020, a late payment penalty of 15% will be applied and a 2-month closure process will be initiated.

(3) This resolution is an exceptional modality only for the year 2020

 

Resolution 202007.563

The Board approved the minutes of the Board meetings held on 10, 17 and 24 June 2020 with amendments.

 

Resolution 202007.564

The Board approved the minutes of the Board meetings held on 30 June 2020 with amendments.

 

Resolution 202008.565

Whereas the Corona 19 pandemic has been a major obstacle for AFRINIC to hold it's AGMM face to face.

RESOLVED the following:

  1. That the revised election Process 2020 is approved pursuant to Art 13.2 of the bylaws
  2. That the approved guideline will supersede all previous election process and guidelines
  3. That the approved guideline shall consequently apply to all elections being held by AFRINIC for the year 2020.

 

Resolution 202008.566

WHEREAS the Board of Directors approved a capital expenditure budget (Resolution 201912.535) for the rearrangement of office space and general office equipment replacements;

RESOLVED to purchase of furniture from Espace et Vie for the sum of MUR 4,615,050 (approximately USD 117,881)

RESOLVED to approve the renovation works contract with Interior

Pro Ltd for the sum of MUR 3,874,086 (approximately USD 98,955).

 

Resolution 202009.567

Resolved to publish the draft minutes of the Annual General Members' Meeting held on 20 June 2019

Resolved to approve the Notice of the Annual General Members' Meeting which will be held on 18 September 2020

 

Resolution 202009.568

WHEREAS the Board elections were held during the virtual AGMM on the 18 September 2020;

WHEREAS Mr Serge K. Ilunga, Mr Subramanian Moonesamy and Mr Benjamin Eshun were elected to the Board of AFRINIC for a 3-year term;

WHEREAS Mr Abdalla Omari was elected to the Board of AFRINIC for a 2-year term;

WHEREAS Dr Christian D. Bope’s term to the Board ended on the day of the AGMM;

RESOLVED to remove Dr Christian D. Bope from the List of Directors and Members at the Registrar of Companies of Mauritius with immediate effect;

RESOLVED to add Mr Benjamin Eshun and Mr Abdalla Omari to the list of Directors and Members at the Registrar of Companies of Mauritius with
immediate effect.

RESOLVED to update the list of Directors and Members at the Registrar of Companies of Mauritius, if necessary, to reflect new information for Mr Serge K. Ilunga and Mr Subramanian Moonesamy.

 

Resolution 202009.569

WHEREAS Dr Christian D. Bope’s term to the Board ended on the 18 September 2020;

RESOLVED to thank Dr Christian D. Bope and to convey to him the Board’s appreciation for his services to AFRINIC and its community during his tenure on the Board.

 

Resolution 202009.570

WHEREAS there is a need to reconstitute the Board Standing Committees;

RESOLVED that the Committees are reconstituted as follows:

 

Audit Committee: Serge Ilunga, Adewale Adedokun, Benjamin Eshun, Oluwaseun Ojedeji

Finance Committee: Abdalla Omari, Vika Mpisane, CEO

Remuneration Committee: Prof Habib Youssef, Vika Mpisane, Oluwaseun Ojedeji, Adewale Adedokun, Serge Ilunga

Technical Committee: Oluwaseun Ojedeji, Benjamin Eshun, CEO

 

Resolution 202009.571

1. BANK SIGNATORIES

It is RESOLVED:

THAT the present bank signatories be revoked.

THAT the following persons be appointed bank signatories of the Company with accounts held at the Mauritius Commercial Bank Ltd:

 

Name Position Category
Mr Subramanian Moonesamy AFRINIC Board Chairperson A
Prof Habib Youssef AFRINIC Board Vice-Chairperson A
Mr Eddy Mabano KAYIHURA Chief Executive Officer A
Mr Nirmal MANIC Chief Accountant A
Mr Yavisht TOOLSEEYA HR & Administration Manager B

 

 

THAT the mode of signatures of the Company, for all bank transactions be EITHER two “A” Signatories OROne “A” Signatory and One “B” Signatory; with the exception of the Cash Reserves Accounts [Fixed Deposit Accounts] which shall require THREE signatories namely: Mr Eddy Mabano KAYIHURA, Mr Nirmal Manic and Mr Subramanian Moonesamy OR Prof Habib Youssef

 

THAT the above-mentioned signatory persons be authorised to act in accordance with the Company authorisation policy except for any transaction in excess of US$ 100,000/- or equivalent in any other currency, must be approved by the Board.

 

THAT the above persons are authorised to sign on any acts and deeds of the company.

 

2. INTERNET BANKING ACCESS

 

It is RESOLVED:

THAT the present Internet banking access is revoked.

THAT following the following be granted access rights to our Internet Banking facilities as per roles as indicated.

 

Name Role Initials
Mr Subramanian Moonesamy Initiate/View/Authoriser All Accounts held with MCB
Mr Eddy Mabano KAYIHURA Initiate/View/Authoriser All Accounts held with MCB
Prof Habib Youssef Initiate/View/Authoriser All Accounts held with MCB
Mr Yavisht TOOLSEEYA Initiate/View/Authoriser All Accounts held with MCB
Mr Nirmal MANIC Initiate/View/Authoriser All Accounts held with MCB
Mr Ganessen GURUNADEN Initiate/View All Accounts held with MCB

 

  

THAT the Company Secretary be instructed to inform the Company’s bankers of the above relevant policies and resolutions.

 

Resolution 202009.572

 

1. BANK SIGNATORIES

It is RESOLVED:

THAT the present bank signatories be revoked.

THAT the following persons be appointed bank signatories of the Company:

 

Name Position Category
Mr Subramanian Moonesamy AFRINIC Board Chairperson A
Prof Habib Youssef AFRINIC Board Vice-Chairperson A
Mr Eddy Mabano KAYIHURA Chief Executive Officer A
Mr Nirmal MANIC Chief Accountant A
Mr Yavisht TOOLSEEYA HR & Administration Manager B

 

 

THAT the mode of signatures of the Company, for all bank transactions be EITHER two “A” Signatories OR One “A” Signatory and One “B” Signatory; with the exception of the Cash Reserves Accounts which shall require THREE signatories namely: Mr Eddy Mabano KAYIHURA, Mr Nirmal Manic and Mr Subramanian Moonesamy OR Prof Habib Youssef

 

THAT the above-mentioned signatory persons be authorised to act in accordance with the Company authorisation policy except for any transaction in excess of US$ 100,000/- or equivalent in any other currency, must be approved by the Board.

 

2. INTERNET BANKING ACCESS

 

It is RESOLVED:

THAT the present Internet banking access is revoked.

THAT following the following be granted access rights to our Internet Banking facilities as per roles as indicated.

  

Name Role Initials
Mr Subramanian Moonesamy Initiate/View/Authoriser All Accounts
Mr Eddy Mabano KAYIHURA Initiate/View/Authoriser All Accounts
Prof Habib Youssef Initiate/View/Authoriser All Accounts
Mr Yavisht TOOLSEEYA Initiate/View/Authoriser All Accounts Except Cash Reserves Accounts
Mr Nirmal MANIC Initiate/View/Authoriser All Accounts and Cash Reserves Accounts
Mr Ganessen GURUNADEN Initiate/View All Accounts except Salaries Account [REDACTED] and Cash Reserves Accounts

 

 

THAT the Company Secretary be instructed to inform the Company’s bankers of the above relevant policies and resolutions.

 

Resolution 202009.573

OPENING OF A NEW EURO FOREIGN CURRENCY DENOMINATED ACCOUNT AT THE MAURITIUS COMMERCIAL BANK LIMITED

It is RESOLVED:

THAT a New EURO Foreign Currency Denominated Account be opened in the name of the Company at MAURITIUS COMMERCIAL BANK LIMITED, PORT LOUIS, Mauritius.

THAT the following persons be appointed bank signatories of the new Euro Account.

  

Name Position Category
Mr Subramanian MOONESAMY AFRINIC Board Chairperson A
Prof Habib YOUSSEF AFRINIC Board Vice-Chairperson A
Mr Eddy Mabano KAYIHURA Chief Executive Officer A
Mr Nirmal MANIC Chief Accountant A
Mr Yavisht TOOLSEEYA HR & Administration Manager B
     

 

 THAT the mode of signatures of the Company, for all bank transactions be EITHER two “A” Signatories OR One “A” Signatory and One “B” Signatory.

THAT the above-mentioned signatory persons be authorised to act in accordance with the Company authorisation policy described above except for any outgoing transaction in excess of US$ 100,000/- or equivalent in any other currency, must be approved by the Board. The Board approval
requirement transactions in exceeding $100 000 limits are restricted to amounts leaving AFRINIC bank accounts and NOT applicable for inter-account transfers, between AFRINIC bank accounts.

 

2. INTERNET BANKING ACCESS

It is RESOLVED:

THAT the following be the complete list of access rights to our Internet Banking facilities as per roles indicated:

 

Name Role Initials
Mr Subramanian MOONESAMY Initiate/View/Authoriser All Accounts held with MCB
Mr Eddy Mabano KAYIHURA Initiate/View/Authoriser All Accounts held with MCB
Prof HABIB YOUSSEF Initiate/View/Authoriser All Accounts held with MCB
Mr Yavisht TOOLSEEYA Initiate/View/Authoriser All Accounts held with MCB 
Mr Nirmal MANIC Initiate/View/Authoriser All Accounts held with MCB
Mr Ganessen GURUNADEN Initiate/View All Accounts held with MCB

 

 

THAT the Company Secretary be instructed to inform the Company’s bankers of the above relevant policies and resolutions.

 

Resolution 202009.574

WHEREAS the Board elected Mr Subramanian Moonesamy as Chairman and  Prof Habib Youssef  as  Vice-Chairman of AFRINIC Ltd at its meeting of the 21 September 2020.

RESOLVED to appoint Mr Subramanian Moonesamy as Chairman and Prof Habib Youssef as Vice Chairman, for a period of 1 year and until the start of the next board meeting at which elected directors take their seats.

 

Resolution 202010.575

The Board approved the minutes of the Board meetings held on 11 September 2020 with amendments.

 

Resolution 202010.576

The Board approved the minutes of the Board meetings held on 21 September 2020 with amendments.

 

Resolution 202010.577

RESOLVED to approve the AFRINIC Strategic Plan 2021 - 2023

 

Resolution 202010.578

AMENDMENTS TO CONSTITUTION (Also known as ‘BYLAWS’):

It is NOTED:

THAT at the Annual General Members’ Meeting of AFRINIC held on 18 September 2020, proposed amendments to the AFRINIC’s Constitution were considered, discussed and voted by both AFRINIC’s Registered and Resource Members.

It is therefore hereby RESOLVED as  SPECIAL RESOLUTION:

THAT the Constitution of the Company dated 21 December 2016 be consequently amended and is hereby amended.

THAT the Amended Constitution of the Company be hereby adopted as the new Constitution of the Company.

THAT the Amended Constitution be signed by Mr Subramanian Moonesamy, Director/Chairperson and Mr Eddy M. Kayihura, Director/Chief Executive Officer, of the Company.

It is further RESOLVED THAT the Company Secretary, be hereby authorised to undertake and complete all the necessary filing procedures with the local authorities to give effect to the above resolutions.

 

Resolution 202010.579

RESOLVED to re-appoint Mr Oluwaseun Ojedeji to the Governance Committee as Board Liaison for the period January 2021 to December 2021.

 

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